• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Temporary
• End Date if Temporary: 12 months
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $75,000 - $83,000

Position Summary

Reporting to the Program Director of Technology Management (TMGT), the Assistant Director, Administration - TMGT is responsible for the organization and planning of the day to day administrative activities of all aspects of the Program, including student and faculty engagement, curriculum management, program budget management, operations, marketing & events. This position is typically responsible for a Program of small scale.

Responsibilities

• Coordinates with Faculty Affairs unit to provide policy and process information to the Program as well as resolve administrative issues related to faculty; working with the Program Director helps to execute the faculty review process
• Liaises with Student Affairs and communicates opportunities for career and professional development, helps coordinate student resources, problem solves, and identifies solutions for student issues; provides guidance to students and faculty on administrative processes
• Coordinates services between internal and external units (University offices, Student Affairs, Academic Affairs, Faculty Affairs, Finance, HR,  External Affairs) to ensure sufficient allocation of resources and support
• Works with the Program Director to develop a Program calendar to ensure Program activities can be completed within timeframes; under guidance of the Program Director, plans, manages and submits CPS for the Program; schedules classes, events and works closely in conjunction with other internal teams to ensure that Program activities meet established standards, timelines and goals
• Works with Faculty Affairs to support the onboarding and hiring of faculty for the Program; supports the Program Director and Program Advisor to administer student?s curriculum plan to help project student demand for courses for the coming semester; assists the Program Director in monitoring course/section registration and waitlists as well as supporting the successful delivery of online courses/webinars.
• Responsible for data collection and other research needed to complete academic review submissions and other committee related activities; in close consultation with marketing, assists Program Director in validating overall Program marketing approach and key activities for the Program; coordinates with the Program Advisor to disseminate program specific information to students about registration, workshops, jobs list, events, and student/alumni networking
• Provides  scheduling and communications for the Program, including faculty, students, and industry contacts and other programmatic needs (e.g. submitting grades for reviews, obtaining books and materials, scheduling, room requests, events, etc.)
• Responsible for the Program?s administrative budget; in conjunction with the Program Director builds and administers the Program budget within SPS?s policy framework
• Assumes overall responsibility for Program related expenses and provides direct support in gathering, organizing and processing expense related transactions and required documentation; executes expenditure requests and expense reimbursement requests (TBER, Honoraria etc.)
• May directly supervise one (1) or more employees

Perform related duties and responsibilities as assigned/requested

Minimum Qualifications

• Bachelor's degree and/or equivalent related experience required
• 3 years related experience
• A resume and cover letter with salary requirements must be submitted for consideration

Preferred Qualifications

• Prior experience managing a small scale academic program
• Project management skills 
• Prior support of online programming or webinar presentation
• Experience in a supervisory role including the training and development of staff 

Other Requirements

• Strong attention to detail and organizational skills required
• Strong customer service mentality
• Ability to be flexible in a changing environment
• Strong communication skills; ability to interface at all levels in the organization
• Ability to problem solve, establish priorities, and work under pressure without supervision required

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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